Saratoga, CA United States
Academic Careers Online

Vice President, Administrative Services

West Valley-Mission Community College District

Job Title: Vice President, Administrative Services
Reference Code: 1290037
Job Location: Saratoga , CA
United States
Status: Full-Time
Job Category: Chancellor, president, provost, VP
Academic administration & affairs
Application Closing Date: 10/4/2018
Date Posted: 2018-09-10
Industry: Academic/Education

Job Description

Vice President, Administrative Services
West Valley-Mission Community College District

West Valley-Mission Community College District

Closing Date: 10/4/2018


Mission College, located in the heart of Silicon Valley, is seeking an energetic leader who thrives in a fast-paced and innovative environment to fill the position of Vice President of Administrative Services. Recognized as both a Hispanic Serving Institution and an Asian American Native American Pacific Islander Serving Institution, Mission College is known for the strength of our academic programs and faculty as well as our equity-minded and student-focused approach that combines high-tech and high-touch.

The Vice President of Administrative Services provides vital leadership, oversight, and communication regarding the fiscal health and administrative services necessary to run a college. Under the direction of the President, the VPAS will oversee all aspects of college fiscal operations including resource allocation processes, budget development, planning, coordination, and monitoring of college budgets and fiscal operations. The VPAS further develops and coordinates administrative services programs, including facilities planning and maintenance, emergency preparedness, college printing services, and contract relationships with the bookstore and food services. This position serves as liaison to district fiscal, facilities, and construction functions and ensures that the college's administrative functions are managed according to District policies, collective bargaining agreements, and local, state, and federal laws.

The VPAS will work closely with senior leadership across the college, including administrators, faculty, classified professionals, and students. The VPAS serves as the coordinator and facilitator of college committees and task forces and will provide leadership to accomplish a diverse range of goals to meet student needs.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


100% of full time, 40 hours per week, 12 months per year, with anticipated start date of January 2019. Schedule may change to include some evening or weekend hours, as needed. This position is an Educational Administrator and part of the Administrative employee unit.

Work Location: Mission College, Santa Clara, CA.

Salary and Benefits:

Anticipated Hiring Range:

• $156,352 – $166,518 annually (Administrative Salary Schedule, Range 30, Steps A-C).

Benefits include:

• Additional compensation: $1,500 for doctorate added to base salary annually, to be prorated on a monthly basis.

• Employer-contributed medical, dental and vision for employee, spouse and/or dependents.

• Employer-paid long term disability for employee.

• Voluntary life insurance.

• 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.

• 22 days vacation leave accrued annually (25 days after 5 years).

• 12 days sick leave accrued annually.

• Personal necessity leave and personal business leave.

• Professional development and renewal leave.

• $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.

• CalSTRS retirement.

Examples of Duties and Responsibilities:

Duties may include, but are not limited to, the following:

• Develop, plan and implement division goals and objectives; recommend and administer policies and procedures.

• Coordinate division activities with those of other divisions, departments, and outside agencies and organizations; provide staff assistance to the President and Chancellor; prepare and present staff reports and other necessary correspondence.

• Direct, oversee and participate in the development of the division’s work plan; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.

• Supervise and participate in the development and administration of the administrative services budget; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures.

• Select, train, motivate and evaluate staff; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures; maintain discipline and high standards necessary for the efficient and professional operation of the division.

• Plan, organize, coordinate, review, and evaluate the college’s budget development and maintenance functions.

• Review reports related to the financial resources of assigned programs and services; assure that resources are allocated efficiently and effectively; review compliance reporting to funding sources.

• Coordinate and facilitate facilities construction and modification projects.

• Supervise and administer licensed use of college facilities on a rental basis.

• Serve as a member of the president’s leadership team; establish and achieve institutional goals in accordance with the college’s educational and facilities master plan; ensure that development of short and long-term plans for all instructional programs and services occur in concert with the college’s overall direction and priority.

• Represent the division to outside groups and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.

• Research and prepare technical and administrative reports and studies; prepare written correspondence as necessary.

• Build and maintain positive working relationships with co-workers, other district employees, and the public using principles of good customer service.

• Foster an environment that embraces diversity, integrity, trust, and respect.

• Be an integral team player, which involves flexibility, cooperation, and communication.

• Perform related duties as assigned.

Job Requirements

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to a Master’s degree from an accredited college or university, with major course work in education or a field related to specific area of assignment.


3. Seven years of increasingly responsible experience in academic administration, including two years of senior level administrative and management responsibility.

Information and Application Process Instructions

For more information on this position and to apply, please visit our website at the following link:

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741–2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.

When inquiring or applying for this position, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities within the West Valley-Mission Community College District and at other institutions of higher education in the region on

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To obtain more information or to submit your resume you can contact Human Resources Department as shown below. If you apply for this position, please say you saw it first on Thank you.

Human Resources Department
Please Apply as Included Above

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