Saratoga, CA United States
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Human Resources Faculty Specialist I/II - Confidential

West Valley-Mission Community College District

Job Title: Human Resources Faculty Specialist I/II - Confidential
Reference Code: 1349397
Job Location: Saratoga , CA
United States
Status: Full-Time
Job Category: Human resources, affirmative action
Date Posted: 2018-12-11
Industry: Academic/Education

Job Description

Human Resources Faculty Specialist I/II - Confidential
West Valley-Mission Community College District

Human Resources Faculty Specialist I/II - Confidential

West Valley-Mission Community College District

Closing Date: 1/2/2019


The Human Resources Department is seeking a talented individual to fill the position of HR Faculty Specialist.

Comprised of two colleges, West Valley College and Mission College, we are located in the heart of Silicon Valley. Our staff and faculty are among the most qualified in the state and our students appreciate our two colleges for our friendly staff and supportive atmosphere.

The purpose of this position is to perform varied technical duties in a variety of program areas, including recruitment and selection, classification and compensation, labor relations and contract administration, benefit administration, and employee training and development; and to provide technical support to supervisory and management staff.

Applicants who possess the knowledge, skills, and life experiences to address the cultural and educational needs of a culturally diverse student population are encouraged to apply.


Human Resources Specialist I

This is the entry level class in the Human Resources Specialist - Confidential series. Positions in this class typically have little or no directly related work experience and work under immediate supervision while learning job tasks. The Human Resources Specialist I class is distinguished from the II level by the performance of less than the full range of duties assigned to the II level. Incumbents work under immediate supervision while learning job tasks, progressing to general supervision as procedures and processes of assigned area of responsibility are learned.

Human Resources Specialist II

This is the journey level class in the Human Resources Specialist - Confidential series and is distinguished from the I level by the assignment of the full range of duties. Employees at this level receive only occasional instruction or assistance as new, unusual or unique situations arise and are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.


100% of full time, 40 hours per week, 12 months per year, with an anticipated start date of February 25, 2019. Schedule may change to include some evening or weekend hours, as needed. This position is a member of the Confidential Employee Unit.

Work Location:
The West Valley-Mission Community College District office is located on the campus of West Valley College, Saratoga, CA. The Human Resources department also maintains an office on the campus of Mission College, Santa Clara, CA. This position may be assigned to either campus location, or re-assigned from one to the other.

Salary and Benefits:

This is a single classification with two (2) salary levels. Level I is the level at which initial appointments to Human Resources Specialist are typically made; and advancement from the lower to the higher level of the class is at the discretion of the appointing authority, providing the minimum qualifications are met.

Anticipated Hiring Range:

• HR Specialist I: $5,347-$5,589 monthly (Confidential Employee Salary Schedule, Range 40, Steps A-B).

• HR Specialist II: $6,518-$6,814 monthly (Confidential Employee Salary Schedule, Range 49, Steps A-B).

Benefits include:

• Employer-contributed medical, dental and vision for employee, spouse and dependents.

• Employer-paid long term disability for employee.

• Employer-provided life insurance.

• 13 paid holidays, plus 1 floating holiday annually; paid non-workdays between Christmas and New Year.

• 22 days vacation leave accrued annually (24 days after 7 years)

• 12 days sick leave accrued annually.

• Personal necessity leave and personal business leave.

• Educational growth incentive program from $45 to $225 monthly.

• $500 longevity award annually after 10 years of service and $1,000 longevity award annually after 15 years of service.

• CalPERS retirement.

Examples of Duties and Responsibilities:

Duties may include, but are not limited to, the following:

• Read, process, provide and coordinate confidential information related to the District’s employer-employee relations, collective bargaining negotiations, and/or employee grievances.

• May schedule collective bargaining negotiation meetings, attend negotiation meeting, provide input and/or take notes; print copies and upload final approved documents to the website.

• May support faculty who are being transferred and facilitate the interactive process to meet ADA accommodation requirements; may coordinate worker’s compensation and leave administration district wide; may perform investigations including interviewing and data collection.

• Interpret rules and regulations, contracts, policies and procedures, make recommendations for compliance and process improvements, and applies such interpretations and recommendations in the performance of assigned responsibilities.

• Provide technical assistance to employees and human resources management on issues related to assigned responsibilities.

• Conduct surveys and compile data; perform research and statistical analysis, coordinate programs or special functions or projects, and prepare related reports, manuals and policies.

• Coordinate with the finance department to maintain the district’s position control.

• Respond to requests for information from employees and/or the general public over the phone, in person and e-mail regarding a variety of human resources programs and services, may support multiple units.

• May act as the administrator for the department specialized software programs, including the human resources module of the payroll/Human Resources Information System (HRIS ) software; assist in developing application of specialized software to improve employee access of employment data.

• Assist with, or coordinate, the day-to-day operations of the district’s employee benefit and insurance plans, including coordinating and monitoring paperwork related to COBRA , Department of Transportation, Department of Motor Vehicles pull notice and other programs, may be point person taking primary responsibilities for specific areas assigned; assist retirees with benefit plan issues and reconcile premium reimbursements.

• Verify personnel action documents related to employee status changes, including new hires, salary increases, promotions, transfers, separations, specialty pay and input data into the automated human resources system; audit data for accuracy.

• Coordinate, or assist with the coordination of, recruitments, which includes creating the job announcement, posting job announcements on-line, preparing advertisements and targeted outreach materials for mailings, scheduling and coordinating written exams and first level interviews, preparation of first level and other testing materials, creating eligibility lists and developing letters for the candidates.

• Assist with the pre- and postemployment processes for new hires, to include scheduling of pre-employment medical examinations, scheduling of, or conducting, new hire orientations with higher level staff, preparing new employee benefit package and hire letters mailed to new employees.

• Build and maintain positive working relationships with co-workers, other district employees and the public using principles of good customer service.

• Foster an environment that embraces diversity, integrity, trust and respect.

• Be an integral team player, which involves flexibility, cooperation and communication.

• Perform related duties as assigned.

Job Requirements

Minimum Qualifications:

Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

1. Understanding of, and sensitivity to the diverse academic, socio-economic, ethnic, religious and cultural backgrounds, disability, and sexual orientation of community college students, faculty and staff.

2. Equivalent to an Associate’s degree from an accredited college with major coursework in human resources management, general education, or a related field.

3. For the Human Resources Specialist II, the journey level: In addition to items 1 & 2 above, two years of responsible experience similar to Human Resources Specialist I with the West Valley-Mission Community College District.

Information and Application Process Instructions

For more information on this position and to apply, please visit our website at the following link:

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741–2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.

When inquiring or applying for this position, please also reference

Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities within the West Valley-Mission Community College District and at other institutions of higher education in the region on

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To obtain more information or to submit your resume you can contact Human Resources Department as shown below. If you apply for this position, please say you saw it first on Thank you.

Human Resources Department
Please Apply as Included Above

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