ASSISTANT SUPERINTENDENT/VICE PRESIDENT
BUSINESS & ADMINISTRATIVE SERVICES
100% - 12 Months
Exempt Position: This is an exempt position and is not subject to overtime pay.
Management earn 22 vacation days per fiscal year.
Closing Date: Friday, January 18, 2019, by 4:00 p.m.
Under the direction of the Superintendent/President, the Assistant Superintendent/Vice President, Business and Administrative Services serves as the Chief Business Officer and provides overall leadership and support in planning, directing and evaluating the operational activities of the District, including but not limited to all aspects of financial services, business services, facilities and maintenance operations, information systems and campus police services.
REPRESENTATIVE DUTIES (ILLUSTRATIVE ONLY):
- Serve as the Chief Business Officer (CBO) of the District; plan and lead the administrative services of the College in accordance with established philosophy and policies.
- Serve as a chief advisor to the Superintendent/President on strategic matters related to budget development, finance administration, facilities services, property management, safety, purchasing, information systems, and other administrative concerns; provide for proper internal controls and management of District funds.
- Assemble and lead a collaborative administrative services team and community to achieve the strategic goals and initiatives of the District. Provide principal leadership in organizing and directing long-term planning.
- Ensure that the District's administrative services programs are evaluated for effectiveness and plans are developed for improvements.
- Develop budgets and long-range financial plans including estimating income sources such as state apportionment, preparing budget projections and models, and developing a long-range financial strategy for the District.
- Assist with the District planning process to link with the annual budget.
- Direct the administration of various District budgets; coordinate the development of the District's annual budget for expenditures with other Vice Presidents; execute budgetary documents as authorized by the Board, and assure the District maintains a balanced budget within authorized spending programs.
- Participate in grievances, disciplinary meetings, legal matters and other employment activities; review and analyze pending legislation, legal mandates, and regulations for potential impact to the District.
- Oversee the administration of contracts with outside vendors, the bidding and procurement procedures for goods and services and executes contract documents as authorized by the Board.
- Provide administrative leadership and direct, through subordinate management personnel, facilities services in a manner that assures a comfortable and safe workplace for employees and an atmosphere conducive to learning for students; make recommendations and approve plans and specifications for construction and remodeling projects; work with appropriate State agencies to assure approval of various construction and remodeling projects; complete annual and long-term construction and facilities plans.
- Make recommendations to the Superintendent/President regarding employment of outside consultants.
- Provides for proper management of the District's investment program; assures funds not needed for current operation are invested in accordance with County, State and federal requirements.
- Provide for proper management and control of the District's insurance program; analyzes, reviews and recommends purchase of insurance to assure the District, Board and employees are adequately protected and covered for contingencies associated with the operation of a community college.
- Direct the operations of the Campus Police; assure compliance with applicable State laws and regulations; participate on related committees.
- Oversee the District's internal and external auditing program; recommend the employment of external auditors; assure program complies with related regulations.
- Recommend agenda items for Board approval; attend regular meetings and closed sessions as requested; prepare Administrative Services board agenda and supporting materials for the Superintendent/President; recommend new policies or amendments to existing policy to the Superintendent/President; provide information and data as requested.
- Assist in the coordination of the college-wide system of shared governance. Serve as the president's liaison to shared governance groups as requested by the Superintendent/President.
- As a member of the Executive Committee, work in a team to coordinate college-wide enrollment management, student support, fiscal management, institutional planning and effectiveness, fundraising and donor support, and external grants.
- Supervise, select, motivate and evaluate the performance of the Administrative Services Office, the Administrative Executive Directors, Directors and Supervisors, and
- Administrative Services staff either directly or through subordinate management personnel. Approve goals and performance objectives for Administrative Services personnel. Make recommendations for staffing levels and patterns in the administrative services area.
- Establish and maintain effective relationships with community college organizations, civic organizations, individual donors and other entities as required. Participate in fundraising and revenue enhancement projects. Assist the College Foundation in relationship building and resource development.
- Represent the District on regional and state committees; participate in professional development opportunities; and model continuous learning and improvement.
- Develop and maintain positive relationships with diverse community groups and service organizations in matters relating to administrative services programs.
- Direct special projects as assigned by the Superintendent/President.
- Perform other job-related duties as assigned by the Superintendent/President.
- Higher education in community colleges;
- The mission and changing role of the community college in meeting the workforce needs of the community;
- The issues and requirements of California Community Colleges;
- The California Education Code, Title V and other state, federal, and local laws, regulations, restrictions and requirements as they apply to the community college;
- Planning, organization and direction of an Administrative Services department;
- Budget preparation and management;
- Principles, theories, and concepts of financial management, including investments, forecasting and debt administration;
- Evaluation methods;
- College governance structure and processes;
- District organization, operations, policies, and objectives;
- Public relations principles and practices;
- Interpersonal skills using tact, patience and courtesy; and
- Principles and practices of effective administration, supervision, and training.
- Provide overall leadership in planning, directing and evaluating the administrative activities and functions of the District.
- Work effectively with a multi-cultural diverse student, staff, and community population.
- Supervise the administration of various District budgets.
- Supervise and evaluate the performance of assigned staff.
- Communicate effectively both orally and in writing.
- Interpret, apply and explain rules, regulations, policies and procedures.
- Establish and maintain cooperative and effective working relationships with others.
- Operate a computer and assigned office equipment.
- Analyze situations accurately and adopt an effective course of action.
- Meet schedules and timelines.
- Work independently with little direction.
- Plan and organize work.
- Prepare comprehensive narrative and statistical reports.
- Direct the maintenance of a variety of reports and files related to assigned activities.
- Interpret and apply applicable statutes and relations such as the Education Code and Title V (California Code of Regulations).
- Understand and be sensitive to the diverse academic, socioeconomic, cultural and ethnic backgrounds of students, including those with disabilities.
EDUCATION AND EXPERIENCE
- Possession of a master's degree from an accredited university in business administration, accounting, finance, management, public administration, higher education leadership, or a related field,
- Five (5) years of increasing responsible experience in a leadership position in business or administrative services, preferably at a community college.
- Possession of a doctorate in a related discipline.
- Five (5) years of increasing responsible experience in a leadership position finance and budget, preferably at a community college.
- A demonstrated ability to articulate a meaningful commitment to the college's identity and mission.
OTHER LICENSES AND REQUIREMENTS:
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects weighing up to 25 pounds.
Information and Application Process Instructions
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
SALARY AND BENEFITS:
Compensation is competitive and commensurate with background and experience.
Generous fringe benefits include fully paid medical, dental, and vision for employees and their families, and life insurance for the employee.
CONDITIONS OF EMPLOYMENT:
- Successful completion of fingerprint clearance and TB screening.
- Proof of eligibility to work in the United States and signing of loyalty oath per government codes 3100-3109.
- Meeting applicable eligibility requirements under CalPERS or CalSTRS if you are a current or former member.
- Board of Trustees approval.
APPLICATION AND SELECTION PROCESS:
Pasadena City College utilizes an online application process. Hard copy, e-mailed, or faxed resumes are not accepted. You can apply for a position from any computer with Internet access. All materials are submitted electronically through PCC's Talent Applicant System (ATS) at www.pasadena.edu/hr. Applications completed and received by 4:00 p.m. on January 18, 2019, will receive full consideration.
Please keep in mind the following:
- If you do not follow the process or your application/ resume is incomplete, your information will not be processed.
- The hiring committee will review, evaluate, and consider applications and supporting materials received by the deadline. Meeting the minimum qualifications for a particular position does not assure the applicant an interview. It is, therefore, important that the application be thorough and detailed. The District may re-advertise, delay, choose not to fill the position, or choose to fill more than one position.
- While the acceptance of the application packet is done through PCC's Talent Applicant System (ATS), all hiring decisions are made by a hiring committee.
- Positions are full-time (100%) and "open until filled," unless otherwise stated.
- The college president will conduct a final interview and recommend a candidate to the Board of Trustees.
Once applications are submitted, they are final. Please carefully review your application and the documents which you are attaching to make sure that they are free from errors and complete.
If you require assistance, please contact the Human
Resources office at 626.585.7388. Applicants may expect to be notified approximately 4 – 5 weeks following the closing date as to the status of their application.
For full consideration, applications MUST include all items in the order listed below. An incomplete application packet will not be accepted. An incomplete application packet will not be forwarded to the hiring committee for review.
- A list of at least five references (name, address, phone number, email address and position), including your last supervisor, and at least one of each of the following: peer, direct report, and faculty.
- A letter of interest addressing the selection criteria and extent of experience listed under "The Representative Duties," "Knowledge of," "Ability to," "Education and Experience," and "Desirable Qualifications" headings.
- Professional resume.
- Transcripts (unofficial copies are acceptable). Official transcripts are required upon offer of employment. Foreign transcripts and degrees require official certification of equivalency to U.S. transcripts and degrees by a certified U.S. review service at the time of application.
Note: It is the applicant's responsibility to ensure that all application materials are fully and correctly submitted. All supporting documentation should include position name and/or position number. All materials submitted are for this position only and become the property of the District.
Materials, including USB flash drives, compact disks and slides, will NOT be returned, copied or considered for other openings.
When inquiring or applying for this job opening, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Pasadena City College and at other institutions of higher education in the region on www.AcademicCareers.com
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