Senior Administrative Assistant - Job #2660 (2 positions)
Pensacola State College
The Senior Administrative Assistant is a full-time career service position. The Senior Administrative Assistant will be responsible for providing exceptional administrative support to the Dean, General Studies or Dean, Baccalaureate Studies and Academic Support. The Senior Administrative Assistant position is a complex position with a high degree of responsibility for interdepartmental coordination and public interface. Duties include, but are not limited to, the following: providing assistance, as directed, to other departments and programs; processing a variety of correspondence and automated forms for signature (agendas, payroll, accounting documents, purchase requisitions, travel documents, etc.); assisting with preparation of various academic functions and activities; providing assistance in managing and tracking multiple projects; and maintaining administrative records related to the departmental functions. The Senior Administrative Assistant must provide excellent customer service, exercise judgment and discretion concerning confidential matters, and demonstrate the ability to work efficiently and independently. This position may require working flexible hours including evenings and weekends during peak periods. The position reports to the Dean, General Studies or Dean, Baccalaureate Studies and Academic Support.
MINIMUM QUALIFICATIONS: Graduation from an accredited institution with an associate’s degree and two years of full-time administrative or legal assistant/secretarial experience or graduation from high school or GED equivalency and four years of administrative or legal assistant/secretarial experience are required. Also required are demonstrated computer skills, including proficiency with Microsoft Office Suite (including Word, Excel, Publisher, Outlook, etc.) in a networked office setting and internet navigation. College course work may be substituted on a year for year basis for the required experience. Successful results of a criminal background check are required.
PREFERRED QUALIFICATIONS: Prefer experience managing multiple projects in a dynamic work environment; high degree of initiative with the ability to organize and prioritize work in order to meet multiple competing deadlines; ability to create large seamless documents in MS Word and Acrobat from multiple smaller files; and experience working in a college setting.
SUPPLEMENTAL MATERIALS: Applicants are required to submit a cover letter, resume, and unofficial transcripts to supplement the online application. If veteran’s preference is claimed, a copy of the DD-214 must be submitted. The supplemental materials must be uploaded and assigned to the online application. If you have any questions, contact Tanesha McCreary via email at firstname.lastname@example.org.
APPLICATION DEADLINE: Open Until Filled – Review of applications will begin February 14, 2019. To receive full consideration, the online application and supplemental application materials must be received by February 13, 2019.
When inquiring or applying for this job opening, please also reference AcademicCareers.com
Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Pensacola State College and at other institutions of higher education in the region on www.AcademicCareers.com